Employees, subbies and loan labourers can complete their contract, upload white card, licences, insurances and documents from their phone, so they're cleared to work on day one, and you can prove who's compliant when Fair Work, the ATO or the head contractor asks.
20-minute walkthrough. Bring your ticket requirements and we'll show it on a phone.
Onboarding status · 12 Castle St
| Worker | Type | Documents | Missing | Check-in | Status |
|---|---|---|---|---|---|
| J. Morris | Employee | Contract, FWIS, white card | — | Allowed | Cleared |
| Apex Ducting · D. Lee | Subbie | ABN, PLI, workers' comp | Licence | Blocked | In progress |
| K. David | Loan labour | White card, tickets | — | Allowed | Cleared |
| S. Brown | Employee | SMS sent 4:10pm | All | Blocked | Invited |
Cleared = can check in: missing or lapsed documents block check-in
One SMS link for every worker typeThe problem
A pack of forms, photos of white cards over email, the same client form re-keyed for every job, and a spreadsheet someone has to remember to check.
Repeated for every new job and every new crew.
"Our crew turnover is high, so faster onboarding is crucial for us."
"Every client requires the same information, like date of birth, emergency contact." Plus white card, photo ID and a headshot.
"Every Monday morning one of my staff…" checks a colour-coded sheet and chases documents by hand.
"Then they're on site illegally, and so I challenge them."
On site
"I need to know exactly any time who's on site and whether they are inducted."
In the office
Guessing on a contractor's ABN status, carrying it all in your head, and documents collected once at the start of the job, then never again.
It's just wrong
Contractors shouldn't have to re-key the same new-starter details for every job, or find out at the site that a worker was never inducted.
What you get
One SMS link does the paperwork, tickets are filed and tracked against the person, and one board shows who's ready on every project.
Each worker gets the paperwork that fits them, so you can put them on site day one without a paper pack.
Snap a white card, licence or certificate and it's filed against the person, with alerts 30 days before expiry, so no one walks on without a current ticket.
Check-in is blocked if license or ticket is expired.
See who's invited, in progress, cleared or blocked on each project, including each named worker a subbie firm sends, so you know who's ready before the ute pulls up.
White card, Fair Work and Casual Employment Information Statements, subbie PLI and workers' comp, and labour hire licensing, so you can prove who's compliant when you're asked.
The plan
Send us your employment contract, site onboarding form and current licence spreadsheet.
Your forms, policies and existing workers go in. Nobody re-types a spreadsheet.
They get an SMS, register in under a minute and finish onboarding on their phone. The moment everything's in and current, they're green on the board and can check in.
Same app
Onboarding lives where they check in.
No download needed
Works in a mobile browser for subbies.
Hosted in Sydney
Data stays in Australia.
Works alongside
With your existing software.
Worried it's another app for the boys?
Onboarding lives in the same app they check in with: one SMS link, and it works in a mobile browser for subbies who won't download anything. We do the setup and training for you.
We get it
And to be the one chasing a photo of a white card at 6:30am. Swift Checkin was built so the paperwork is done before anyone reaches the site.
Ariel, General Manager, DoubleAA
One client's crew size grown in six months..
To register by SMS, on the worker's own phone.
Data stays in Australia. Xero partner and MYOB export.
Before & after
Paper new-starter packs. Photos of white cards in WhatsApp. The same client form re-keyed every job. A colour-coded licence spreadsheet. Subbie documents collected once.
One profile per worker (contract, tickets, insurances, policy sign-off and emergency contact) tied to check-in. One status board showing who's cleared on every project.
"Too many things on my mind." Hoping nobody's ticket has lapsed.
The system won't let an uncleared worker check in, and flags expiries before they cost money.
6:30am: a new subbie turns up with no white card on file. Admin texts for photos.
Monday: someone scans the spreadsheet for red cells, and re-keys date of birth and emergency contact for the third client form this month
Monday arvo: new worker added by phone number. That night he finishes onboarding on his phone.
Tuesday 6:30am: he checks in, cleared.
The office chaser. You find out non-compliance at the site or in an audit
The subcontractor that head contractors trust: every worker cleared, with the audit trail to prove it
1 min
Onboard employees and subbies from their phone in about a minute. Their documents are checked before they reach site, not after.
No. Onboarding lives in the same app they check-in with. They get one SMS link, and it works in a mobile browser for subbies who won't download anything.
Usually a 20-crew setup takes less than 1 hour. Send us your crew details, site form and license spreadsheet, and existing workers go in without anyone re-typing.
Employees sign their company policies and contract. Subbies upload ABN, PLI, workers' comp and license. Loan labourers upload their tickets against the labour hire provider.
It's hosted on AWS in Sydney, stays in Australia, and is yours to export any time.
Swift Checkin works alongside them. It removes the double handling at the site gate, not your HR system.
Alerts go out 30 days before expiry. If a document is missing or lapsed, check-in is blocked until it's updated.
Employee, subbie or loan labourer: contracted, ticketed and inducted, and provable in one click. Book a 20-minute walkthrough, bring your site form, and we'll show it on a phone.
