Guide • Labour Cost Control
AI Workforce management software for construction subcontractors
Manage your crew
Control your cost
Protect your profit
Swift Checkin streamlines time tracking, scheduling, payroll and job costing for construction subcontractors. One platform for employees, fixed & hourly rate subcontractors, loan labourers.
RW
Leo Brown
Payment Cards
VISA •••• 4291
AI Verified
Verified Site Hours
$8,882.00
Labour Budget Used
78%
The problem
Your crew is spread across multiple sites.
Your cost data is spread everywhere.
Hours in WhatsApp. Subbie invoices on trust. License expiry not tracked. Payroll in one app, job costs in a spreadsheet. By the time the numbers line up, the job's finished and the margin's gone.
Spreadsheets, Calls & WhatsApp
Every week lost chasing hours, invoices and progress. Nothing is verified on-time. So you pay whatever claimed.
Generic Workforce Apps
Built for cafés and retail. They can't handle fixed-rate subbies, loan labour, multi-site jobs or cost coded timesheets.
Manual Payroll Process
Manual timesheet exports from job software to payroll software are error prone and admin heavy which can lead to crew underpayment.
Progress claims built from guesswork
Spreadsheets can't show what was actually done on site, so every claim is a guess. Guess low and you've funded the builder's cash flow with your own margin.
Why Swift Checkin
Know who worked.
Know what should be paid.
Know live labour cost.
Every Swift Checkin workflow starts with one thing: a verified record of who was on site, where they were, and when. That record drives timesheets, invoice checks, live labour budgets, payroll exports and compliance — so every payment decision is backed by what actually happened on site, not what someone claims happened.
Step 1
Site Verification
Geofenced Entry & Licenses verified
Step 2
AI Agents
AI agents assist in verifying payroll and invoices.
Step 3
Margin Protected
Zero Overpaying
$10M+
Project Cost Tracked
90%
Reduction in payroll admin
12%
Extra profit secured
$500K+
Invoices AI-verified
One platform between your job software and your accounts
01
Know who worked, where and for how long
GPS, QR and mobile check-ins create a verified record of who was on site, where they were and how long they worked. You are not relying on memory, screenshots or trust alone.
02
Turn verified site activity into timesheets
Verified check-ins become timesheet data for employees, hourly subbies and fixed-rate subbies. Payroll starts from what actually happened on site, not end-of-week manual submissions.
03
Check every invoice before payment
Swift AI compares every subcontractor invoice against verified site hours and flags the gap before you approve payment. You see what was claimed, what the site record shows and the dollar difference.
04
See labour cost against budget while job is running
Live labour budgets show where spend is going while the job is still running. Budget blowouts are visible before the margin is gone, not after the job is closed out.
05
Expired documents block site entry automatically
Worker documents, licences, inductions and certifications are tracked and enforced through the same platform. Expired records block site access automatically.
Live Site Attendance
Active Job Sites
Live Monitored
MJ
Mike Johnson
GPS Verified
SR
Sam Rivera
GPS Verified
AI Subcontractor Invoice Audit
Mismatch Flagged
Invoice Claimed
$4,840.00
44.0 hrs claimed
Site Verified
$4,070.00
37.0 hrs verified
$770.00 Overcharge Detected — 7 unverified hours. Flagged automatically before payment approval.
Swift AI is on watch across every site, worker, invoice and job.
Most labour cost problems aren't discovered on site. Swift AI cross-evaluates site GPS, timesheets, invoices, budgets, and certifications in real time — flagging mismatches before payment is approved.
Ai
DECISION #9401 • INVOICE VERIFICATION
Live Evaluation
FLAGGED OVERCHARGE -$770.00
Subbie Invoice claimed 44.0 hrs ($4,840) ➔ Site Geofence verified 37.0 hrs ($4,070). 7 unverified hours held automatically.
Decision #1
Invoice Verification
Subcontractor invoices are cross-checked line-by-line against geofenced site check-in hours. Unverified hours are flagged before payment approval.
Zero Overpaying
100% Automated
Decision #2
Automated Timesheets
Unusually high or low hours, ghost check-ins and suspicious site gaps are auto-detected. Verified site activity transforms into clean timesheets.
Auto-Surfaced Alerts
Live GPS Sync
Decision #3
Live Budget Intelligence
Labour cost is evaluated against project budget in real time. Budget blowouts and margin drift are flagged while the job is still running.
Real-Time Budget Guard
Margin Guard
Decision #4
Compliance Enforcement
Worker White Cards, licenses, inductions, and certifications are continuously monitored. Expired documents automatically block site entry.
Automated Site Lockout
Zero Liability
Connects with the tools you already use
What our customers say
Construction trade contractors use Swift Checkin to eliminate timesheet chaos, stop overpaying subbies, and protect profit margins.
Book a Free Demo"We used to lose two hours every Thursday collecting timesheets through calls and SMS. Swift Checkin automated the entire process. Now timesheets are ready in minutes, payroll is stress-free, and Thursdays are finally productive again."
D
Damian
Director · Slate Roofing Specialist · Mr Shingles, Sydney
"Swift Checkin has helped me manage my business better. The product delivers what it promises. I use it to manage all my projects. The team provides excellent support. Highly recommend."
PS
Princepal Singh
Director · Custom Builders Group (CBG) · Australia
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