Job costing, invoice automation and a live WIP report in one place. The AI checks every job's costs against your actuals each day and warns you before it goes over budget.
For HVAC, Duct installers, painting, fitout, roofing, plastering and electrical contractors · 10–500 site workers · Hourly rate & loan labourers.
AI early warning · Today, 7:15am
Hours burned vs work done vs hours priced
| Job · cost centre | Signal | Hours used | Work done | Gap | Status |
|---|---|---|---|---|---|
| 12 Castle St · Rough-in | Daily burn | 70% | 45% | +25% | Trending over |
| Job 207 · Fit-off | Daily burn | 52% | 55% | −3% | On track |
| Job 214 · Ductwork | Variation catcher | Day-docket hours, no change order | 14 hrs | Claim now | |
| Job 219 · Painting | Daily burn | 30% | 35% | −5% | On track |
Alert sent to you and the PM: "12 Castle St has used 70% of its hours and is 45% done."
Move the crew or raise the variation todayThe problem
Job cost data arrives late and lives in five places. Hours sit on a paper sign-in sheet or in WhatsApp, the quote in an estimating tool or Excel, job costs in another spreadsheet. Nobody joins them up until the month-end claim or the last invoice, and by then the overrun is already paid for.
"Oh, no. Look at this excel sheet, we're over budget by $20,000 on that project."
"It doesn't tell you your overall margin on the job until the very last invoice."
"We're just not getting on top of it quick enough, so we miss the window to charge them."
"That's why the 8 hour job took nine hours." Checked weekly, tracked in someone's head.
For the owner
Blindsided, and flying blind on the numbers that matter most. "I don't understand how you run a business without completely understanding what your costs are." - Commercial Electrical Contractor, Sydney.
For the PM
Stretched thin and checking by hand. "We need to manually see… and obviously raise a flag."
It's just wrong
Contractors shouldn't have to wait for months or the last progress claim to find out whether a job made money.
Pay rate vs true cost
"We might pay a guy $55, but his cost is $92." A budget built on actual rate card can show the difference. Move the sliders to see the labour cost it leaves out each week.
Labour cost missing from a pay-rate budget, per week (38 hrs per worker)
$42,978
A 69% gap between pay rate and true cost
What you get
Your crew's check-ins feed a live budget on every job without admin manually doing it.
AI-agent watches it against the hours you priced and the work done, and tells you while there's still time to fix it or claim it.
Each GPS check-in lands on the job's budget, at your real cost rate, with approved variations added, so you see daily burn vs quote without admin typing a number.
The AI compares hours burned with work done and the priced hours. It alerts you and your PM when a job or cost centre is trending over, so you move the crew or fix the problem mid-job, not at the last invoice.
7:15am: "12 Castle St has used 70% of its hours and is 45% done."
It flags hours booked on day-docket or out-of-scope work with no approved change order, and totals the hours in each claim period, so you claim every hour while the window is still open.
Job costing, crew hours, subbie invoices and a live WIP report together, so you know the margin on every progress claim, not just the last one.
The plan
Bring one live job's quote: hours and rate card.
Send your estimate or job cost Excel sheet and crew list. We set up the geofence, pay rates and true cost rates.
They get an SMS and register in under a minute. That's all they do. That week you get a daily burn chart on the job, and an alert the moment it starts trending over.
One check-in
One tap for the crew, on every job.
Loaded cost rates
Budget on your real cost rate, entered once.
AroFlo, SimPRO & more
Works alongside the platforms you already have.
Xero & MYOB
Payroll still flows to Xero or MYOB.
Worried it's another system on top of what you've got?
It works alongside AroFlo, SimPRO or any other platform you have, with one check-in for the crew, and payroll still flows to Xero or MYOB. We set it up, the office needs about two hours of training. Try it on 2–3 live jobs first; keep your data and export any time.
We get it
And that the variation you could have claimed is already too late. Swift Checkin was built to solve this problem for business owners: a live cumulative cost of every job, from the crew timesheets.
Contractors and subbies now outnumber in-house staff. Their hours are the hardest labour cost to forecast, and the first to blow out. (KPMG, Global Construction survey, 2026).
Commercial interior fitout, Brisbane
Auto-tracked $10M+ labour cost without any admin effort and made companies profitable.
Budgets built straight from GPS check-ins with no admin data entry. Xero partner and MYOB export.
Before & after
A quote in an estimating tool or Excel, hours spread across multiple apps and WhatsApp, cost rate in another spreadsheet, and manually build the job costing every week.
One live labour budget per job, fed by every check-in, with variations, daily burn and an early warning
Blindsided. "I was unaware of that $18K overrun till just now." Hoping the job lands on budget
In control. You get an overrun alert while it's still small enough to fix
The PM rings the crew to ask what got done. Admin types hours in from photos. The owner finds the loss at the last invoice or the month-end claim
7:15am: "12 Castle St has used 70% of its hours and is 45% done." The PM moves two guys or raises the variation that day
The owner who tracks it "in his head" and hopes
The contractor who knows the margin on every progress claim, and takes on more jobs with confidence
$18K
It's one extra hour a day across a crew of four. Ten weeks later, that's 200 unbilled hours and $18,540 at true cost. The AI cost predictor flags the drift in week one, while you can still raise the variation or pull the crew back. Construction was 26% of Australian insolvencies in FY24 (Building 4.0 CRC).
It compares the hours burned with the work done and the hours you estimated, every day. When a job or cost centre is trending over, it alerts you and your PM.
It works alongside AroFlo, SimPRO or any other platform you have. Let the Swift protect your profit and stops cost overruns. Payroll still flows to Xero or MYOB.
From your quote or job cost Excel sheet. We load it for you, and every GPS check-in lands on the job's budget with no admin data entry.
Yes. You budget on your loaded cost rate, entered once, so the burn reflects what each worker really costs.
It flags hours booked on day-docket or out-of-scope work with no approved change order, and totals them in each claim period, so you can claim them while the window is open.
We set it up for you. The office needs about two hours of training, and site crew needs no training. Your crew gets an SMS and registers in under a minute.
Try it on 2–3 live jobs first. You keep your data and can export it any time.
Every job shows, every day, whether it's still making money. Want to see it first? Send us one live job's quote and last month's timesheets, and we'll show you hours burned vs quoted and where it's heading.
