Your crew applies for leave from the same app they clockin onsite. The site manager knows about it upfront, so you can reshuffle the crew anytime, and payroll never pays for a day nobody worked.
For construction subcontractors · managing employees, fixed-rate and hourly rate subbies, loan labourers
Leave & availability · Tomorrow
Seen by the site manager at 3pm today
| Worker | Type | Leave | Days | Job | Status |
|---|---|---|---|---|---|
| J. Morris | Employee | Annual | Fri | Job 214 | Approved |
| R. Singh | Employee | RDO | Fri | Job 214 | Approved |
| T. Nguyen | Employee | Personal | Mon–Tue | Job 207 | Pending |
| Apex Ducting | Subbie | — | Fri | Job 207 | Not available |
Job 214 is two short on Friday: move a crew across the day before
Approved leave flows to Xero or MYOBThe problem
Requests arrive by text, whatsApp, phone call or a word on site, to whoever's nearest. The site manager, the office and the timesheet never all find out. So the crew's short at 7am and payroll pays on memory.
"He's asked for a day off. And I forgot he had a day off."
"There's no point me calling the worker saying, hey. Look. Are you on-site?"
A supervisor sends timesheets daily, and someone else has to confirm who actually turned up.
Into payroll and into an HR app nobody on site looks at.
On site
"Can I have Friday off?" arrives while you're on a roof across town, and it's gone from your head by Thursday.
At 7am
"Hey mate, you haven't checked in… and he just didn't reply to me as it was his day-off." Being the chaser who gets ignored.
It's just wrong
A day off shouldn't depend on who remembered the text. Contractors shouldn't find out someone's on leave when the crew's already short on site.
Crew no-show cost calculator
One forgotten day off is a full day's wages. Move the sliders to see what paying for days nobody worked adds up to, before overtime to catch up or labour hire cover.
Wages paid a year for days nobody worked
$10,560
24 paid days with nobody on site
What you get
Leave requests in the swift app, seen by the site manager and the office at once, and settled in payroll without anyone keying them twice.
Employees pick the dates and type and add a note, in the same app they use for checkin onsite, so you stop relying on texts and memory.
The request lands with the site manager and the office at once. Approve, or decline with a reason. Approved leave shows on attendance and the crew schedule, so you can reshuffle the crew the day before, not at 7am.
The worker can track the status of the leave request.
Approved leave blocks a timesheet for the same day and flows into the Xero or MYOB pay run, so no one gets paid for a day off and nothing gets keyed twice.
At 7:15am a no-show gets a prompt: "On site, or applying for leave?" Subbies simply flag when they're not available, with no approval step, so you plan around everyone, not just employees.
The plan
Tell us your leave types and who approves.
Leave types, approvers and site managers loaded. Nobody re-types a spreadsheet.
Leave sits in the app they already check in with. That week, the next request lands on the site manager's phone, and the worker can see it's pending or approved.
Employees apply
Annual, personal / sick and RDO.
Subbies flag
A simple "not available" notice. Nobody approves it.
No download needed
Works in the phone browser.
Xero & MYOB
Approved leave flows into the pay run.
Swift Checkin is built for Construction not a generic HR tool.
A tool that never talks to the site, kills your site productivity.
We get it
Swift Checkin puts leave in the app your crew already checks in with, so the system remembers who's off, not you.
Ariel, General Manager, DoubleAA
Each request and decision is kept, so you have the leave records if anyone asks.
Approved leave flows into the pay run you already use.
Works in the phone browser with no download, and admin can log leave for anyone.
Before & after
Leave by text, WhatsApp, phone call or a word on site.
Excel or an HR app nobody onsite looks at.
Crew applies leave via app.
Site Manager and back-office get notified.
Worried someone got paid for a day off.
Dreading the 7am phone round
The system remembers who's off.
The crew plan is sorted the day before
7:05am: two blokes missing. The site manager rings, gets no reply.
9:00am: Finds out that one's on a day off, crew reshuffled on the fly; the job falls behind
3pm the day before: Site manager sees two approved days off and reallocate the crew.
7:15am: Site runs smooth and payroll picks up leave straight into the pay run
Directors and site managers are crew chasers.
The contractor who's never short-staffed by surprise, with the leave records to prove it.
1 day
Approved leave lives in texts and on whatsapp. Swift Checkin puts it on the crew schedule, so site managers plan around it and payroll pays it correctly.
Generic HR tools are built for staff on a roster. Construction runs on employees, subbies and labour hire across multiple sites. Swift Checkin does the timesheets, leave and payroll built for Construction subcontractors.
It works in the phone browser with no download, and admin can log leave on their behalf.
Right. Subbies just flag when they're not available. You plan around it; no approval required.
Annual, personal/sick, RDO or any leave type your company provides. They pick the dates and type and can add a note.
You tell us who approves. The request lands with the site manager and the office at once, and they approve or decline with a reason. The worker sees the status in the app.
Approved leave blocks a timesheet for the same day and flows into the Xero or MYOB pay run, so nothing gets keyed twice.
At 7:15am they get a prompt: "On site, or applying for leave?" So you hear from them without ringing around.
Every day off is logged, seen by the site and settled in payroll, before anyone has to ask. Book a 20-minute walkthrough and see who's off tomorrow.
