Connects directors, office staffs, site managers and site crews.
Stop using WhatsApp and start using Swift Chat
Site feed · Westfield Fitout · Today
12 on site · 96 hrs · 1 variation
| From | Role | Update | Time | Hours | Recorded as |
|---|---|---|---|---|---|
| Coastline Labour | Loan labour | Checked in, gate 2 | 7:02 am | 7.5 | On site |
| J. Morris | Site manager | Level 2 rough-in 80% complete | 10:15 am | 8.0 | Progress |
| Apex Ducting | Subcontractor | Extra duct run, level 3 | 11:40 am | 3.5 | Variation |
| R. Singh | Employee | Can I take Friday off? | 12:05 pm | — | Leave request |
One entry, many records: hours, leave, progress, variations, invoices and payroll
Open project viewThe problem
Or in Excel spreadsheets, WhatsApp messages, phone calls and emails. None of it becomes a record you can find later.
Quick and easy, but the messages never become an audit-ready record.
What was agreed on site disappears when the call ends.
Hours, leave and progress kept in separate files and inboxes.
Only one person knows, and they’re busy on site.
On site
Hours in one place, leave in another, and progress and variations buried in a whatsapp chat thread nobody can search.
How it feels
You don’t know if the work is going to plan, if the quoted labour hours have been exceeded, or if you’re making a profit.
It’s just wrong
Most systems are too complicated, so crews fall back on WhatsApp because it’s quick. But quick messages don’t create a system of record.
Chasing-time calculator
Every call, text and email to find out what happened on site takes time. Move the sliders to see what it adds up to across your crew.
Estimated yearly cost (230 work days)
$31,625
575 hours a year spent chasing site updates
What you get
Your whole crew talks on one platform, and every important update lands against the project, so you always know what’s happening onsite.
Employees, subbies and loan labourers in one place, so the right people get the message every time.
Crews message the way they already do, but every important update is captured on the platform.
Keep personal and professional details separate, while hours, leave, work progress, defects and variations land where they belong.
A single entry from site feeds work hours, leave, daily project progress, variations, invoice processing and payroll, so nobody re-keys what the crew already sent.
All project and organisation data in a single platform, so you know who’s on site, the hours worked, who’s on leave and how every task is tracking.
The plan
Employees, subbies and loan labourers, all in Swift Chat.
Communicate by project, by role or by team, so every message reaches the right people.
One entry from the field becomes hours, leave, progress and variations, and the office sees it straight away.
Work hours
Recorded from the same site entry.
Leave updates
HR group chat updates leave requests.
Progress & variations
Logged against the project at anytime.
Project Files & Photos
Easily upload and share project files
Worried your crew won’t give up WhatsApp?
They don’t have to learn a new way of talking. It works like WhatsApp inside the Swift platform, keeps personal and work messages separate, and captures all the data you need from the site.
We get it
WhatsApp, emails, phone calls, multiple spreadsheets and different software, with no single place to check what actually happened on site.
We built Swift Checkin to be a single source of truth.
Employees, subbies and loan labour on the same platform.
Project, role and team communication, so messages reach the right people.
Hours, leave, progress, variations, invoices and payroll.
Every update saved against the project it belongs to.
Before & after
WhatsApp, phone calls and emails
One system to know what’s happening on every site
Scattered, and never sure the information is accurate
Organised, with peace of mind
Chasing updates, and passing information to site managers and supervisors by hand
Updates arrive from site as they happen, and everyone sees what they need
The office that’s always asking what happened
The business with a record of every project
No record
Data gets missed, scattered and entered wrong, and it shows up as profit erosion and project delays later.
It works like WhatsApp inside the Swift Checkin platform, keeps personal and work messages separate, and captures the important data as records.
Your whole crew: employees, subbies and loan labourers, alongside directors, GMs, office staff, and site and project managers.
Yes. Communication can be project-based, role-based or team-based.
A single entry from site users provides data for work hours, leave management, daily project progress, variations, invoice processing and payroll processing.
Yes. You can see who’s on site, how many hours have been worked, who’s on leave, and the progress of each task and variation on every project.
All project data sits on one platform, so you can pull out what you need, for example who worked on variations.
All your project data on one platform, so anyone can find what they need, like who worked on variations.
