For construction subcontractors running hourly rate subbies & loan labourers: Geo-stamped site timesheets are auto generated
For HVAC, Duct installers, painting, fitout, roofing, plastering and electrical contractors · 10–500 site workers · Hourly rate & loan labourers.
Subbie timesheets · Today
14 subbies on 4 sites · 3 to review
| Subbie | Type | Site · Job | Check-in | Hours | Status |
|---|---|---|---|---|---|
| J. Holland | Hourly | Metro Hospital · HVAC | 6:58 am · App | 8.0 | Site approved |
| M. Dean | Loan labourer | Harbour Apts, then Westfield | 7:12 am · QR | 7.5 | To approve |
| B. Rossi | Hourly | Westfield Fitout · Prep | 7:31 am · Browser | 7.0 | Auto checked out |
| Northside Electrical | Hourly | Riverside School · Electrical | Blocked · outside geofence | 0.0 | Suspicious check-in |
Every change logged: raw check-in, site-approved and payroll-approved hours
Swipe to approve crewThe problem
A WhatsApp message, a paper sign-in sheet or a photo of a timesheet, checked later by someone who wasn’t there. Then the hours are split and allocated manually to projects by hand, across scattered spreadsheets.
Crews report hours in a group chat, or by phone, message or email to the coordinator.
“Did you arrive or were you late? What are your hours?”
Missed check-ins mean missed hours, and missed hours mean disputes.
Hours claimed that weren’t worked, and travel and multi-site days that blur the rest.
On site
“Agreed for 7 hours, charged for 9 hours after 2 weeks. No records or audit trail to prove them back."
BaCK OFFIce
Admin pay on trust, you wonder whether you’ve paid for hours nobody worked, and every week you’re back on the phone.
It’s just wrong
Subbie on hourly rate or loan labourer costs are not linked to the right cost code and cost blown outs are identified later.
Hours-on-trust calculator
8 hours sent, but they clocked in half an hour late. Without a check-in record, those 30 minutes get paid. Move the sliders to see your number.
Estimated yearly cost (230 work days)
$63,250
1,150 paid hours with no check-in behind them
What you get
GPS-checked hours for every subbie, hourly or lump-sum, built into timesheets by job and cost code, approved by the site manager with a swipe.
A subbie can only clock on when they’re actually on site, so you only pay for hours that happened there.
Split by job, so nobody keys hours in from WhatsApp or a sign-in sheet.
Hours go to the right project even when a subbie moves sites mid-day. Auto check-out catches anyone who forgets, and notes explain travel or an early finish.
Adjust hours, check in someone who forgot at 7am, and see every change logged, from the raw check-in to site-approved and payroll-approved hours, so checking a crew’s hours takes minutes, not phone calls.
Track time on quoted work too, so you can see when day-docket hours become excessive and the work isn’t keeping up with program.
The plan
Just a name and mobile. We set up your sites, geofences and pay rules as part of onboarding, whether each subbie is GST-registered or not.
They sign up in about a minute and check in on site with one button, in the app, a browser or by QR code.
The site manager swipes to approve at the end of the day. On payday your admin opens site-verified hours, ready for invoice matching.
One big button
Check in with one tap, in the app or a browser.
QR code on site
For subbies who’d rather scan than log in.
Site manager backup
Check in anyone who forgets.
Split by job
Every hour lands on the right project.
Worried your subbies won’t use it, or that it’s more admin for your site manager?
One big check-in button that works in a browser too, and the site manager can check in anyone who forgets. Approval is just a swipe away. Start with 3–5 of your regular subbies on one site.
We get it
Or get no records at all, then spend payday ringing site managers to ask who was actually there. We’ve sat in those WhatsApp groups with our customers.
Sydney Roofing Contractor.
Blocked outside the site boundary, with suspicious attempts reported.
Whatever works for each subbie on each site.
Raw check-in, site-approved and payroll-approved hours, all logged.
Before & after
WhatsApp hours groups, paper sign-in registers and photos, and a spreadsheet someone keys by hand
One GPS-checked timesheet per subbie, per job, per day, with an audit trail
Uneasy. Worried you’ve paid someone when they were not at work
Confident. You pay for hours that happened on site - geo-tracked and site manager verified.
Admin ringing crews to ask “are you on site? Why didn’t you clock in?”, cross-checking WhatsApp against check-ins, and sending mismatches back to site manager.
At 7am you see who’s on which site. At the end of the day the site manager swipes to approve. On payday the hours are cost coded and ready to pay.
The owner who chases subbie timesheets and invoices
The owner whose subbies know their hours are recorded and invoices are processed.
30 min
8 hours sent, but they clocked in half an hour late, and without a check-in record those 30 minutes get paid. Add site manager hours lost to calls and WhatsApp cross-checks, subbies pushed to the next pay run, and no evidence when day-docket hours on lump-sum work become excessive. Without accurate hours, overquoted invoices and blown project budgets eat your profit.
With one button in the Swift Checkin app or a mobile browser, or by scanning a QR code on site. They sign up from an SMS in about a minute.
The geofence. Outside the site boundary the check-in is blocked, and attempts from home, on the way, or with location switched off land on a suspicious check-in report.
Auto check-out catches anyone who forgets to clock off, and the site manager can check in someone who forgot at 7am. Every change is logged.
Timesheets are split by job, so hours go to the right project even when a subbie moves sites mid-day. Notes explain travel or an early finish.
Yes. Time records on quoted work show when day-docket hours become excessive and the work isn’t keeping up with program.
Add your subbies with a name and mobile. We set up your sites, geofences and pay rules during onboarding. Start with 3–5 of your regular subbies on one site.
Checked by the site manager with a swipe and ready for payday, with no calls, no WhatsApp and no sign-in sheets.
