Blog
AI Workforce management software for construction subcontractors
Manage your crew
Control your cost
Protect your profit
Swift Checkin streamlines time tracking, scheduling, payroll and job costing for construction subcontractors. One platform for employees, fixed & hourly rate subcontractors, loan labourers.
RW
Leo Brown
BRIGHTON AVE APARTMENTS · LIVE JOB
Forecast $1.13M ▲ 3.5% over budget
Live
Levels 5–8 rough-in
hours 46% vs progress 31%
Labour Budget Used
78%
The problem
Your crew is spread across multiple sites.
Your cost data is spread everywhere.
Hours in WhatsApp. Subbie invoices on trust. License expiry not tracked. Payroll in one app, job costs in a spreadsheet. By the time the numbers line up, the job's finished and the margin's gone.
Spreadsheets, Calls & WhatsApp
Every week lost chasing hours, invoices and progress. Nothing is verified on-time. So you pay whatever claimed.
Generic Workforce Apps
Built for cafés and retail. They can't handle fixed-rate subbies, loan labour, multi-site jobs or cost coded timesheets.
Manual Payroll Process
Manual timesheet exports from job software to payroll software are error prone and admin heavy which can lead to crew underpayment.
Progress claims built from guesswork
Spreadsheets can't show what was actually done on site, so every claim is a guess. Guess low and you've funded the builder's cash flow with your own margin.
Why Swift Checkin
Know who worked.
Know what should be paid.
Know live labour cost.
Every Swift Checkin workflow starts with one thing: a verified record of who was on site, where they were, and when. That record drives timesheets, invoice checks, live labour budgets, payroll exports and compliance — so every payment decision is backed by what actually happened on site, not what someone claims happened.
Step 1
Site Verification
Geofenced Entry & Licenses verified
Step 2
AI Agents
AI agents assist in verifying payroll and invoices.
Step 3
Margin Protected
Zero Overpaying
$10M+
Project Cost Tracked
90%
Reduction in payroll admin
12%
Extra profit secured
$500K+
Invoices AI-verified
How it works
The missing link between your projects and accounts
Your operations management software knows the work. Your accounting only sees the cost 10 days later. Swift Checkin fills the gap with live, verified workforce data.
Job/Project Management Software
Jobs, budgets & schedules from simPRO or AroFlo.
simPRO
AroFlo
Swift Checkin Mobile App
Captures the missing site data from crew.
Ai
HR
Onboards crew & blocks expired licences
Payroll
Turns checkins into award-accurate payroll timesheets
Finance
Tracks live job cost & predicts cost overruns
You Approve
Review only what's flagged, then sign off
Accounting Sync
Payroll & subbie invoices land in Xero or MYOB
Covers every worker type · Employees · Hourly & fixed-rate subbies · Loan labour
One platform between your job software and your accounts
01
Know who worked, where and for how long
GPS, QR and mobile check-ins create a verified record of who was on site, where they were and how long they worked. You are not relying on memory, screenshots or trust alone.
02
Turn verified site activity into timesheets
Verified check-ins become timesheet data for employees, hourly subbies and fixed-rate subbies. Payroll starts from what actually happened on site, not end-of-week manual submissions.
03
Check every invoice before payment
Swift AI compares every subcontractor invoice against verified site hours and flags the gap before you approve payment. You see what was claimed, what the site record shows and the dollar difference.
04
See labour cost against budget while job is running
Live labour budgets show where spend is going while the job is still running. Budget blowouts are visible before the margin is gone, not after the job is closed out.
05
Expired documents block site entry automatically
Worker documents, licences, inductions and certifications are tracked and enforced through the same platform. Expired records block site access automatically.
Live Site Attendance
Active Job Sites
Live Monitored
MJ
Mike Johnson
GPS Verified
SR
Sam Rivera
GPS Verified
AI Subcontractor Invoice Audit
Mismatch Flagged
Invoice Claimed
$4,840.00
44.0 hrs claimed
Site Verified
$4,070.00
37.0 hrs verified
$770.00 Overcharge Detected — 7 unverified hours. Flagged automatically before payment approval.
Why switch
What makes Swift Checkin different?
Generic workforce apps weren't built for subbies, loan labour or job sites. We are.
Other platforms
All worker types, one app
Employees, hourly & fixed-rate subbies and loan labour managed together
Built for employees. Subbies and loan labour end up in emails and spreadsheets
Verified site hours
GPS geo-fenced check-ins prove who was on site, and for how long
Self-reported hours with no proof of attendance
Subbie invoice checks
AI checks every invoice against verified site hours before you pay
Invoices on emails and admins pay them based on trust
Live job cost
Labour cost against budget without admin effort and while the job is running
Cost overrun shows up after weeks or even month later. By that time profit lost.
Compliance at the gate
Expired licences and tickets block site entry automatically
Documents in folders. You find out on site
Awards & EBAs
Modern award and EBA interpretation built in
Manual calculations or workarounds
Easy for your crew
Zero training required for site workers. Onboarding happens within 1 min.
Too complex for site crews, so they don't use it
Built for construction
Purpose-built for commercial trade subcontractors
Built for cafés, retail and office teams
Swift AI is on watch across every site, worker, invoice and job.
Most labour cost problems aren't discovered on site. Swift AI cross-evaluates site GPS, timesheets, invoices, budgets, and certifications in real time — flagging mismatches before payment is approved.
Ai
DECISION #9401 • INVOICE VERIFICATION
Live Evaluation
FLAGGED OVERCHARGE -$770.00
Subbie Invoice claimed 44.0 hrs ($4,840) ➔ Site Geofence verified 37.0 hrs ($4,070). 7 unverified hours held automatically.
Decision #1
AI-Invoice Agent
Subcontractor invoices are read and cross-checked against geofenced site check-in hours. Unverified hours are flagged before payment approval.
Zero Overpaying
100% Automated
Decision #2
AI-Payroll Agent
Unusually high or low hours, ghost check-ins and suspicious site gaps are auto-detected. Verified site activity transforms into clean timesheets.
Auto-Surfaced Alerts
Live GPS Sync
Decision #3
AI-Job Cost Agent
Labour cost is evaluated against project budget in real time. Budget blowouts and margin drift are flagged while the job is still running.
Real-Time Budget Guard
Margin Guard
Decision #4
AI-Compliance Agent
Worker White Cards, licenses, inductions, and certifications are continuously monitored. Expired documents automatically block site entry.
Automated Site Lockout
Zero Liability
Connects with the tools you already use
What our customers say
Construction sub-contractors use Swift Checkin to protect their profit margin - only one platform in Australia connecting site to financials.
Book a Free Demo"Before Swift Checkin, payroll was a mess calling site managers and workers. Swift Checkin automated the entire process. Now timesheets are ready in minutes, payroll is stress-free, and Thursdays are finally productive again."
L
Lena
Director · SA Construction Group, Adelaide
"Our jobs are budgeted in hours, but we'd only find out a job was going backwards when our PM did the progress claim on the 20th. Now Swift Checkin shows quoted versus actual hours on every job, live, from verified site check-ins and subbie invoices. All my projects are managed by Swift. The team provides excellent support. Highly recommend to any subcontractor in construction."
AE
Ariel Esquerra
Director · DoubleAA · HVAC & Duct Installers, Sydney
Construction Insights & Resources
Latest Industry Guides & Case Studies
Blog
Top 3 Accounting Software for Construction Contractors – The Power of Integration
Blog