For construction contractors paying employees and hourly subbies: the Payroll Agent flags wrong hours, applies your payrate, allocate allowances, and hands you a pay run to approve.
For HVAC, Duct installers, painting, fitout, roofing, plastering and electrical contractors · 10–500 site workers · Xero or MYOB
Payroll Agent · This week's pay run
24 workers · 3 flags to review
| Worker | Type | Agent check | Claimed | Suggested | Status |
|---|---|---|---|---|---|
| J. Morris | Employee · Award | Matches check-ins | 38.0 | 38.0 | Ready |
| Apex Ducting (3) | Subbie · Hourly | Late start claimed as full day | 24.0 | 22.5 | Needs approval |
| R. Singh | Employee · EBA | Missing check-out, suggested from schedule | — | 39.5 | Needs approval |
| T. Nguyen | Employee · Award | Overtime tier applied | 42.0 | 42.0 | Ready |
Nothing is paid until you approve: award and EBA rules applied, every change logged
Approve & send to Xero or MYOBThe problem
They end up on WhatsApp, in generic timesheet tools or in someone's head, then get re-entered manually into Xero or MYOB by hand.
A group chat full of hours with nothing behind them.
Timesheets arrive late, as photos of sign-in sheets, or not at all.
Not built for construction, so exporting and re-keying is required.
Overtime, EBA spans, travel and breaks worked out one employee at a time.
On site
The hours claimed don't match when people actually arrived onsite. Overtime, travel and breaks get worked out by hand, then typed into payroll a second time.
In the office
You feel like the crew's babysitter, and like the bad guy every time you knock half an hour off a claim.
It's just wrong
Contractors shouldn't have to rebuild a week's timesheet from a photo of a sign-in sheet, or a spreadsheet exported from a generic timesheet tool, just to pay their own crew.
Overpayment calculator
Move the sliders to see how a few minutes per worker, paid without a check-in behind them, add up across your crew.
Estimated yearly overpayment (230 work days)
$94,875
1,725 paid hours with no check-in behind them
What you get
It works from your crew's check-ins, flags what's wrong, suggests what's missing and applies your pay rules, so the pay run is ready to check, not ready to re-key.
Problems are flagged daily, so you fix Tuesday's problem on Tuesday.
Where a worker forgot to check in or out, the Ai-Agent suggests the hours with the reason, so you approve in one tap instead of ringing them.
Suggested from their check-in record, schedule or site manager note. Nothing is paid until you approve it.
Every change to a timesheet is recorded, who made it and why, so there's nothing to argue about when a worker queries their pay.
Your modern award rules are applied automatically, so the pay run goes to Xero or MYOB ready to check.
The plan
Start with 5 to 10 workers. Send us your crew list, project list and pay rules (awards, overtime, breaks, travel). We set it all up.
One tap on their phone, geofenced to the job. No crew training needed.
Before payday the agent shows what's wrong and suggests fixes. You approve, and the pay run goes to Xero or MYOB.
Employees & subbies
Employees and hourly subbies checked in one place.
Automated Timesheets
Your overtime tiers and timesheet splits are automated based on payrule.
Xero Payroll & MYOB
Keep your payroll software. We feed it.
Weekly or fortnightly
Checked hours ready for every pay cycle.
Worried that the AI will pay someone wrong on the payrun?
AI-agent suggests, you are the approver. No hour gets paid without your approval, and every change has a clear audit trail: who made it and why. Run it alongside your current process for a pay cycle or two. You keep your payroll software; we feed it.
We get it
Clock-in apps record the times, but the office still corrects every timesheet by hand.
The Payroll Agent does that work. It drafts each timesheet from the check-in records and the worker's usual pattern on that project, and flags anything that doesn't fit.
You review and approve
Payroll-ready timesheets processed through the Swift Checkin platform.
Louriel, Payroll admin, DoubleAA (HVAC)
The pay run goes straight to the payroll software you already use.
No hour is paid without your approval, and every change is on the record.
Before & after
Photos of sign-in sheets, a WhatsApp group of "8 hours" messages, an awards spreadsheet, and Xero or MYOB waiting to be re-keyed
One list of verified hours with the anomalies already flagged, and a pay run ready to send to Xero or MYOB
Worried you've paid someone who wasn't on site. Fed up with chasing. Dreading the half-hour argument
Confident. Every hour has proof behind it, so there's nothing to argue about
Chasing late timesheets, messaging supervisors, checking claimed hours and keying overtime one employee at a time
Clear the agent's flags each afternoon in a few minutes. On payday, check, approve and send
The office babysitter who chases the crew and gets the blame when pay is wrong
The person who keeps pay right and job costs honest. The crew trusts their pay, and the owner trusts the numbers
1 hour
Without checks, wrong hours get paid and right hours get paid late. SwiftAI Track continuously scans your payroll data in real time, detecting anomalies before they become costly mistakes.
No. No hour gets paid without payroll admins approval, and every change has a clear audit trail showing who made it and why.
Missing check-ins, late starts claimed as full days, off-site check-ins and leave clashes. They're flagged daily, so you can fix them the day they happen.
When a worker forgets to check in or out, the agent suggests hours from their check-in record, schedule or a site manager note, and shows you the reason. You approve in one tap.
Yes. Award or EBA rules, overtime tiers, time in lieu, breaks and travel are applied automatically. You send us your pay rules and we set them up.
No. You keep Xero Payroll or MYOB. Swift Checkin feeds it a pay run that's ready to check, no excel sheet or double entry.
Pick one project and 5 to 10 workers, and send us your crew list, project list and pay rules. We set it all up, and you can run it alongside your current process for a pay cycle or two.
Every hour has a check-in or a sign-off behind it, every worker is paid at the right rate, and the pay run is approved and gone before lunch.
