Swift Checkin turns your crew's check-ins into daily attendance, site summary, productivity and project finance reports, so you catch problems while there's still time to fix them.
For HVAC, Duct installers, painting, fitout, roofing, plastering and electrical contractors · 10–500 site workers · Hourly rate & loan labourers.
Daily site summary · Yesterday
4 projects · 290.5 hrs · $17,430 labour
| Project | Attendance | Hours · Overtime | Labour cost | Budget used | Status |
|---|---|---|---|---|---|
| Westfield Fitout | 12 on site | 91.5 h · 4.0 OT | $5,490 | 64% | On track |
| Metro Hospital | 2 late | 70.2 h · 6.5 OT | $4,212 | 91% | 90% burn alert |
| Harbour Apts | 1 on leave | 84.0 h · 0 OT | $5,040 | 52% | On track |
| Riverside School | 1 absent | 44.8 h · 2.0 OT | $2,688 | 47% | 2 out-of-boundary |
Report ready: delivered to your inbox before the day starts
Open project finance reportThe problem
Hours sit in WhatsApp messages, crew schedules via phone calls and job costing spreadsheets, so the real numbers only show up at payroll or at the progress claim, after hours of tedious manual admin. By then, the profit on the job is already gone.
Crew hours arrive as messages and photos, if they arrive at all.
Schedules are agreed by site managers via calls or SMS, not visible to back-office.
Missing checkins and timesheet only show up when you're trying to pay crew.
Jobs over budget are discovered when it's too late to pull them back.
On site
And none of them finished. Missing check-ins are found on payroll day, jobs over budget are found at the progress claim, and profit is lost on every job.
In the office
Ringing guys at 5 PM to ask where they were, rebuilding the same report every Friday, and still not trusting the number.
It's just wrong
Directors shouldn't have to stand on every site to know what happened on it. And the crew doing the work deserves to be paid right.
Cost of doing nothing
Half an hour of rounded-up time per worker, per day, on a 20-person crew adds up to $138,000 a year. Move the sliders to see your number.
Estimated yearly cost (230 work days)
$138,000
2,300 paid hours nobody can account for
What you get
Built from your crew's check-ins and set up with you, so you know who's on site, what got done and whether each job is making money.
Who's on site, absent, on leave or late, flagged by name, so you can make the call before the day is gone.
Project productivity, labour cost and out-of-boundary check-ins for every project, so you know what happened on every site without ringing around.
Check-ins made outside a site's geo-fence are flagged in the summary, so you know which hours to question.
Live visibility into crew output on every fixed-price job, so you can act early, keep tighter cost control and estimate the next job better.
Budget vs actual in hours and dollars, variations included, so you know if the job is making money right now.
The plan
We look at your sites, your crews and how you pay subbies, then set up your projects with you.
If they know how to use WhatsApp, they can easily use Swift Checkin.
They land in your inbox every morning. Fix problems before 8 am, not at payroll.
Job costing report
Weekly, with labour burn rate.
Payroll-ready export
Hours synced straight to Xero, good bye to re-entries.
Subbie invoice check
AI-agent checks subbie invoice against their pay rate and timesheets.
Social procurement
Hours by worker type or category, ready to report.
Worried your crew won't use it, or that setup will eat your week?
We set it up with you. Start with a free 15-day cost audit. Works with Xero and MYOB.
We get it
Swift Checkin was built by a former specialty trade contractor who spent too many Friday nights doing exactly that. So we built the reports we wished we'd had, and we set them up with you.
On one project, caught as it happened, not at the progress claim. Sydney-based construction contractor, 2026.
Subcontractor overbilling caught in 39 days by the same contractor.
Plus $500K+ of subcontractor invoices AI-verified and 12% extra profit secured.
Louriel, Payroll admin, DoubleAA
Before & after
Hours scattered across WhatsApp, paper and spreadsheets
Automated daily report on your mobile that gives you the full summary
Dread on payroll day and at every progress claim
In control: you already know the numbers
Driving site to site, ringing guys at 5 PM
No more phone calls, the summary is ready in your inbox
The one always reacting
The subcontractor who knows their margin and prices the next job for profit
$58K
Monday's attendance report lands on payroll day. The job cost update arrives at month end, after the hours are paid. Meanwhile your office spends 8 hours a week stitching it together, and the rounding and missed check-outs slip through because no one sees them in time.
The Daily Attendance Report, Daily Site Summary, Productivity Report and Project Finance Reports. Also built in: a client-ready weekly timesheet, payroll-ready Xero export, subbie invoice vs timesheet check, hours by worker for social procurement, a suspicious check-in log and a labour performance report.
From your crew's site data reported via mobile app. Hours, progress and labour cost are built from those site data and converted to a meaningful automated report to take action.
They land in your inbox according to your time settings.
They show budget vs actual in hours and dollars, variations included, alert you before the job goes overbudget and give you the labour cost for any claim period.
If they can send a WhatsApp message, they can use Swift Checkin. And you won't be setting it up alone: we set up your projects with you.
Yes. Swift Checkin works with Xero, and MYOB, and other payroll software as well.
Start every day knowing who's on site, what got done and whether each job is making money, and fix problems before lunch, not at payroll.
