An AI-HR agent for construction subcontractors that onboards new workers, tracks every ticket’s expiry and runs leave from the same app your crew uses onsite, so no one gets paid for a day off or walks on site with an expired white card.
For HVAC, Duct installers, painting, fitout, roofing, plastering and electrical contractors · 10–500 site workers · Hourly rate & loan labourers.
HR agent · Crew compliance today
36 workers · 3 tickets expiring in 30 days
| Worker | Type | Record | Expires | Days left | Check-in |
|---|---|---|---|---|---|
| J. Morris | Employee | White card | 14 Mar 2027 | 165 | Allowed |
| Apex Ducting | Subbie · Hourly | Public liability insurance | 22 Oct 2026 | 22 | Alert sent |
| R. Singh | Employee | Annual leave (approved) | Today | — | On leave |
| Coastline Paint | Subbie · Lump sum | EWP licence | 28 Sep 2026 | Expired | Check-in blocked |
Payroll only pays days worked: approved leave is on the site schedule and in payroll
Notify 3 workersThe problem
Leave sits in a text message, tickets in a colour-coded spreadsheet, induction and policy sign-offs on paper. The site app knows none of it, so it lets the wrong person check in, and payroll pays them.
“He asked me for a day off and I forgot.” Now you’re one crew down onsite.
Someone eyeballs colour-coded cells every week, looking for tickets about to expire.
Requested at the start of the job, then never tracked properly again.
White card, photo ID and headshot, attached and emailed to each client by hand.
On site
Expired tickets, workers who haven’t been inducted, and subbie insurance nobody has read.
In the office
“I’m just worried whether everyones tickets are active before they reach onsite. I trust my admin is doing that check".
It’s just wrong
Contractors shouldn’t need a spare person every Monday morning, and a good memory, just to know who’s allowed on site and who’s on leave.
HR admin calculator
Chasing leave, checking the licence spreadsheet and re-keying new starters all take office time. Move the sliders to see what it adds up to.
Estimated yearly admin cost (230 work days)
$31,625
575 hours of office admin a year
What you get
Onboarding, tickets and leave, run from the same app your crew already uses onsite, so everyone who checks in is inducted, ticketed and meant to be working today.
New starters register from an SMS and do it all on their phone, so you can put them on site day one with no paper pack.
Snap a licence, ticket or insurance certificate. The agent reads it and files it, so you can retire the Monday spreadsheet.
The worker and the office are alerted 30 days before expiry. Once it lapses, check-in is blocked.
Workers apply for leave or call in sick from their phone. The payroll admin approves it and the site manager sees it on the attendance view, so the work is planned upfront and leave is tracked properly for payroll.
Employee or subbie, everything sits in one place, so every worker is site compliant, with the audit trail to prove it.
The plan
Send us your company policy, your site onboarding form and your licence spreadsheet.
The agent reads your existing documents. Nobody re-types a spreadsheet.
Registration takes under a minute. They upload tickets and accept your policy. That week: expiry alerts in your inbox, leave requests on your site manager’s phone.
Same check-in
No extra app. Payroll still flows to Xero or MYOB.
Setup done for you
Free. Send the spreadsheet; the agent loads it.
Hosted in Sydney
Your data is safe and secure in AWS Datacentre, Sydney.
No download needed
Works in the phone browser. Site managers can do it for them.
Worried it’s another app for the boys, or that setup will be a nightmare?
It’s the same check-in they already use, and payroll still flows to Xero or MYOB. We do the setup for you, free: send the spreadsheet and the agent loads it.
We get it
And to have forgotten it to track the documents. Swift Checkin was built to solve the manual tracking of all the document expiries and chasing worker for submitting documents.
Ariel, General Manager, DoubleAA
Hosted on AWS in Sydney. Never sold or passed to third parties.
Payroll keeps flowing to the software you already use.
We load your existing policy, forms and licence spreadsheet.
Before & after
What you have
Leave by text and phone call. A colour-coded licence spreadsheet. Paper policy sign-offs
One profile per worker, employee or subbie: tickets and expiries, signed policy, emergency contact and leave, all in one app
“Too many things on my mind.” Worried someone got a expired ticket while onsite
In control. The system remembers leave and expiries and flags them before they cost you money
Monday: someone scans the spreadsheet for red cells, the GM texts a worker who didn’t check in and gets no reply, and admin re-keys a new starter for the third client form this month
7am: “3 tickets expire in 30 days, workers notified.” A leave request pops up on the site manager’s phone. The new starter finished onboarding on their phone before their first shift
The office chaser who finds out at the site gate, or on payroll day
Every worker is site compliant, with the audit trail to prove it
1 day
Each one costs you a day on site. The AI-HR agent tracks leave, checks every ticket and insurance before it expires, and follows up new starters until they're ready to work, so none of them catch you out.
They get an SMS. On their phone they upload their white card, licences, photo ID and headshot, fill in your standard site form and accept your company policy, so they’re ready for site on day one.
The agent alerts the worker and the office 30 days before expiry. Once it lapses, that worker can’t check in until it’s renewed.
Yes. Every worker, employee or subbie, gets one profile. Snap a licence, ticket or insurance certificate and the agent reads it, files it and tracks its expiry.
Workers apply for leave or call in sick from their phone. The payroll admin approves it, the site manager sees it on the attendance view, and it’s tracked properly for payroll.
Your data is hosted on AWS in Sydney and stays in Australia. It’s never sold or passed to third parties, and you can export it any time.
It works in the phone browser with no download, and admins can drag and drop - AI-agent can read, fill up and track it on their behalf.
And payroll only pays for the days they actually worked.
